Privacy

Ancient Mother organises Ayahuasca and Huachuma retreats at Motherland, near Assen in the Netherlands. We handle your personal information with care. This page explains what we collect, why, how long we keep it and what your rights are.

Who we are

Ancient Mother Healing Center is responsible for the personal information described on this page.

Ancient Mother Healing Center
Overtoom 252-1
1054 JA Amsterdam
The Netherlands
Chamber of Commerce (KvK): 83807756

You can reach us through our Contact page.

When you visit our website

Hosting. Our website is hosted by STRATO in Germany. Like every web server, it briefly records technical information about each request, such as your IP address, the page requested, the time and your browser type. This is used only to keep the website working and secure. STRATO keeps full IP addresses in these logs for at most seven days.

No cookies for visitors. Our website does not place cookies or similar tracking on your device. Our fonts are stored on our own server.

When you fill in one of our forms, your browser keeps a short technical code for that form in its session storage, only in that browser tab. This prevents the same request from being sent twice. It contains no personal information and disappears when you close the tab.

Website statistics (Pirsch). To understand how our website is used, for example which pages are read, how visitors find us and how often a request form is opened or sent, we use Pirsch Analytics. Pirsch is provided by Emvi Software GmbH in Germany and stores the statistics on servers of Hetzner in Germany.

  • Pirsch does not use cookies and does not follow you across websites.
  • To count visits, Pirsch combines your IP address, your browser’s user agent, the date and a secret value into a code that changes every day. Your IP address itself is not stored.
  • Pirsch keeps your browser’s user agent (browser and operating system) separately for up to three months.
  • We only send Pirsch the page address without extra information, the website you came from (only the domain, or nothing), and short fixed labels for actions on our site, such as “request sent” and the retreat type.
  • We never send your name, email address, phone number, the content of a form or anything from an intake.
  • We do not use Pirsch for advertising or profiling, and we do not combine it with other data.
  • Pages with personal links, such as the intake form, are never measured. Nothing is measured while you are logged in to our website.
  • We keep the statistics for 24 months. Older statistics are deleted at least once a year.

We use Pirsch on the basis of our legitimate interest in understanding and improving our website (Article 6(1)(f) GDPR). Pirsch works for us as a processor under a data processing agreement. You can object to this; see “Your rights” below.

When you request to join a retreat, join a waiting list or ask about the Couples Retreat

What we collect:

  • your first and last name, email address and phone number;
  • your message, if you write one;
  • the retreat and date you asked about, and the price that applied at that moment;
  • the time of your request.

To protect our forms against misuse, we also keep a coded version of your IP address for one hour. It is not linked to your request.

Why: to handle your request, to send you a confirmation, to invite you to complete an intake (for the 3-Day and 4-Day retreats), to contact you personally, and to organise your retreat if you take part.

Legal basis: taking steps at your request before an agreement, and carrying out that agreement (Article 6(1)(b) GDPR).

Where: your request is stored in our website’s administration, hosted by STRATO in Germany. We send you a confirmation by email and receive a notification of your request. Our email runs through Google Workspace, and a copy of every email we send is kept in our mailbox.

How long: two years after our last contact with you, unless a longer period is required by law (see “If you take part in a retreat”).

When you send us a message through the Contact page

What we collect: your first name, email address and message, and if you give them, your last name and phone number.

Why: to answer your message.

Legal basis: our legitimate interest in answering questions (Article 6(1)(f) GDPR), or steps before an agreement if your message is about taking part.

Where: in our website’s administration and in our mailbox (Google Workspace).

How long: two years after our last contact with you.

Your intake

Before we can confirm whether you can take part in a 3-Day or 4-Day retreat, we ask you to complete an intake through a personal link. The intake asks about your physical and mental health, medication and previous experiences, because we want to take good care of you.

  • Consent: we only process your intake with your explicit consent, which you give with a separate checkbox before you send it (Article 9(2)(a) GDPR). We record that you gave consent, when, and which version of the form and privacy text you saw.
  • Where: your answers go directly from your browser to our secure Google Workspace environment and are stored there, separately from our website. Only the people at Ancient Mother who review intakes can read them.
  • What our website keeps: only that you completed the intake and when, plus two practical details: your dietary category (for example vegetarian, vegan or food allergy) and whether you would like to be picked up at Assen Station. What you write about a food allergy or other dietary needs is not copied there.
  • Your personal link works for a limited time, at most 60 days. Our website stores only a coded check value, not the link itself.
  • How long: we normally keep your full intake until one year after your retreat. If you do not take part, we normally keep it until one year after your request is closed. If you join us again later, we may ask you to complete a new intake.
  • Withdrawing consent: you can withdraw your consent at any time by replying to our email or contacting us. This does not affect what we did before you withdrew it.

If you take part in a retreat

When we confirm that you can take part, we keep a short participation record. It holds:

  • the retreat;
  • the date we confirmed your place;
  • whether a deposit or the full fee has been paid;
  • your dietary category;
  • whether you would like to be picked up.

We use this to prepare the retreat. Payment is made by bank transfer or in cash on the first day.

Legal basis: carrying out our agreement with you (Article 6(1)(b) GDPR), and our legal obligation to keep financial records (Article 6(1)(c) GDPR).

How long: we keep the participation record for two years after our last contact with you. Payment information that is part of our financial records is kept for seven years, as required by Dutch tax law.

How we delete information

Once a year we remove information that has passed the periods described on this page. This means information can occasionally be kept a few months longer than the stated period, never longer than one extra year. You can always ask us to delete your information sooner.

Retreat Guide

Participants receive access to our online Retreat Guide. The guide stores your display preferences and the access codes you entered in your own browser only (local storage). It does not send this information to us, and its fonts are stored on our own server.

The guide can contain a link to contact us through WhatsApp. If you use it, WhatsApp’s own privacy terms apply.

Who else processes your information

We do not sell your information and do not share it with others for their own purposes. These service providers process information on our behalf:

  • STRATO (Germany): website hosting.
  • Google (Google Workspace): email, and secure storage of intakes. Google may process data outside the European Union; in that case the transfer is protected by the EU-US Data Privacy Framework or standard contractual clauses.
  • Emvi Software GmbH, Pirsch (Germany, servers at Hetzner in Germany): website statistics.

Your rights

You can ask us to see, correct or delete your personal information, to restrict its use or to receive a copy. You can object to our use of it, including the website statistics. Where we rely on your consent, you can withdraw it at any time.

To use your rights, contact us through our Contact page. We respond within one month.

You also have the right to complain to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens, autoriteitpersoonsgegevens.nl).

We do not make automated decisions about you. Whether you can take part in a retreat is always decided by people.

Changes

We may update this page. The date below shows the latest version.

Last updated: November 2026